Planning Tool

Proxy Meeting Timeline

A full proxy timetable from record date to meeting, built around your state of incorporation, meeting format, listing venue, and delivery.

Meeting Parameters

Set your meeting parameters and select Build Timetable. Every date computes backwards (and forwards) from your target meeting date.

The meeting Target Meeting Date Meeting Type

Record Date

The company State of Incorporation

Listing Venue

Format & location Meeting Format

Meeting Location (in-person / hybrid)

Proxy materials Delivery Method

Notice & Access requires the Notice of Internet Availability at least 40 calendar days before the meeting (SEC Rule 14a-16).

Statement Content

Routine annual-meeting items (director elections, auditor ratification, say-on-pay) are exempt from preliminary filing under Rule 14a-6(a). Mergers, charter amendments, contested items, and most special-meeting matters require a preliminary proxy filed at least 10 calendar days before the definitive.

I understand this is a planning tool, not legal advice.

Important. This calculator is provided by Equity Stock Transfer as a planning aid for issuer clients and their counsel. It reflects general statutory windows, SEC rules, exchange requirements, and customary distribution lead times, and does not account for every situation — including charter or bylaw provisions, court orders, contested solicitations, cross-border holders, state holidays, or statutory amendments. Business-day calculations exclude weekends but not market or federal holidays. It does not constitute legal advice; confirm all dates and requirements with your legal counsel before establishing a meeting schedule. Exchange notice obligations must be verified against the current NYSE Listed Company Manual or Nasdaq Listing Rules, and Broadridge lead times against your Broadridge representative's current schedule.